Brooklyn Youth Chorus Academy - Admin Assistant

Administrative Coordinator
Brooklyn Youth Chorus Academy
(Brooklyn NY)

This is a part-time position that comprises a variety of support functions, including reception, event coordination and administrative assistance. This position reports directly to the Business Manager.

Hours: 3-7:30 Monday thru Friday, Saturday, 9:15 to 4:15 (29.5 hours)


Reception:

1. Greets visitors making them feel welcome and comfortable
2. Answers phones, responds to inquiries, takes messages and directs callers to appropriate staff
3. Maintains voice mail messaging, administers and updates phone system; maintains staff, board email and phone directories.
      a. Updates general message for holidays and special announcements
      b. Assists staff in updating and managing their individual voice mail
      c. Ensures an up-to-date board and staff contact list is readily available in outlook.
4. Keeps seating area clean, inviting and up-to-date
      a. Keeps chorus material stocked and accessible
      b. Develops audition materials
      c. Removes trash from building on Mondays and Thursdays
5. Monitors chorister behavior in the lobby at all times
6. Receives payments and gives receipts for cash.
7. Manages incoming and outgoing mail
      a. Distributes incoming mail, packages, music and other correspondence
      b. Monitors the postage meter, reordering supplies and refilling postage
      c. Assists with large mailings by making copies, labels and stuffing envelopes
8. Monitors office, maintenance, program and library supplies and orders new supplies when needed.
9. Provides administrative support to Executive Director and Artistic Director, as requested

Auditions:

1. Collaborates with conductors on when and whether auditions need to be scheduled.
2. Receives and responds to online and telephone inquiries regarding auditions immediately upon receipt.
3. Provides technical support and assists families in signing up for auditions, when required.
4. Manually logs audition form data in Raiser’s Edge and prepares paperwork in advance of  an audition. 
5. Handles intake of auditions, including taking photos, completing documentation, and directing children to and from audition room.
6. Processes acceptances and rejections:
      a. Logs results of audition
      b. Notifies parents of acceptance/rejection
      c. Notifies parents of open registration periods and waitlist timelines. 

Events:

1. Organizes volunteers for HH and SS in collaboration with chorus managers
      a. Sends out volunteer requests
      b. Confirms suitability with managers
      c. Schedules volunteers for training and event, and Notifies them of schedule
      d. Distributes volunteer schedule to managers
      e. Prepares thank you letters for managers to send
5. Runs Front of House for self-produced concerts and provides event support where needed.
6. Manages ticketing process and inquiries
      a. Handles phone and email questions regarding all shows.
      b. Manages complimentary seating arrangements in consultation with Executive Director
      c. Prepares and monitors seating chart

Data Entry:

-Responsible for data entry into Raiser’s Edge, Filemaker and Quickbooks as needed.

Please send resumes to jsheffield@byca.org

Part-time Communications Assistant

SHARE is a nationwide community that brings support, information and the benefit of experience to women with breast or ovarian cancer, and their caregivers. Free services include a helpline staffed by peers, support groups, seminars on the treatment of cancer and living with it, and dedicated support from people who've been through similar experiences.

SHARE is looking for a part-time Communications Assistant to support the Communications Director.

Responsibilities include, but are not limited to:

• Assisting with monthly e-newsletter
• Helping manage social media presence and expand social media efforts
• Assisting with Public Relations and marketing for programs and events
• Creating visual content for website and social media
• Administrative responsibilities, including taking minutes and scheduling meetings
• Other duties as assigned

Qualifications:

• Strong writing skills
• Experience with marketing and social media
• Basic understanding of design principles and experience with Photoshop, Pixlr, InDesign
• Familiarity with website content management systems and HTML a plus

This is a part-time position for 17 hours per week, at a rate of $20/hour, with possible flexibility to work some time from home.

Please send resume, writing sample and cover letter (or memo) to Cheryl Rubin at crubin@sharecancersupport.org.

Part-time Office Manager Position - Soho

Company: http://erikastahlman.com/

We are seeking a part-time office manager for small interior design firm based in Soho. Candidates should have experience in business management and administration. Duties include managing office operations, billing and invoicing, and bookkeeping. Additional duties include coordinating office services and supply and working alongside office staff to streamline business operations. We are seeking flexible individuals who can toggle between roles within ease and take responsibility for a wide range of tasks.

You should have: - 2 years experience in office management / administration
- Good communication skills
- Computer proficiency (experience in Studio Webware software is a plus, we will train otherwise)
compensation based on experience

If interested, send your resume to Erika Stahlman at ian@erikastahlman.com.

Volunteers of America - Front Desk Position

Company: http://www.voa.org/

Apply Here: http://www.jobpath.com/CSH/Details.aspx?csh=csh_voacorp&pubjobs=true&privjobs=true&int=false&did=JHM5P264DMHFHTDN332

The Part Time Front Desk Monitor  (16 hours a week) answers telephone calls and takes messages for staff. Receives and assists visitors, aids residents, and admits people through the front door.

Principal Responsibilities Include:

• Greet all visitors and assist them directory or announce their arrival to staff or residents.
• Ensure that all residents sign in and out.
• Handle or assist in crisis intervention.
• Monitor emergency alarm systems.
• Acts appropriately in emergency situations.
• Performs other duties that may be assigned.

Minimum Qualifications:

High school diploma plus two years related experience. Must possess a polite and pleasant manner, be efficient and firm, and have the ability to operate a busy front desk/security operation. Must be able to perform diverse tasks with ease and maintain confidentiality.

Metro PCS Associates

Company: http://www.metropcs.com/metro/

Apply Here: http://www.careerbuilder.com/JobSeeker/Jobs/JobDetails.aspx?Job_DID=J3G4QS6KM1VCDYTYNG8&siteid=CBSIMPLYHIRED&ipath=EXGOO

MetroPCS Wireless, Inc. was formed in 1994 to provide an affordable, simple to use wireless service for customers in metropolitan areas seeking an alternative to traditional landline or wireless service. Our rapidly growing company offers a great work environment. Visit us at http://www.metropcs.com/ to learn more about our exciting history and to view our job postings.

Responsible for the inside sales to new and current customers in the MetroPCS company owned retail stores. This position is also responsible for the administrative and logistics functions of setting up that customer to receive service from MetroPCS, Inc.

Essential Duties and Responsibilities:
Create a very positive sales/buying experience for the customer.
Identify customer’s needs and provide information about the benefits of our service that can meet those needs. Professionally and clearly explain and demonstrate our products, services, features and benefits relating to the customer’s needs, as well as, being able to troubleshoot customer service questions to help resolve all customer problems/concerns. Maintain files of existing and potential customers. Maintain floor stocking levels, displays, etc. Perform sales tracking and related reports. Insure that all company policies are followed. Accepting payments on customer accounts and doing exchanges/upgrades correctly. Balancing/reconciliation of cash drawer to meet company standards. Perform customer services activities, as required.

Part-time Administrative Coordinator - Zen Center

Organization: http://zencare.org/

Apply Here: http://www.idealist.org/view/job/zScMhhbSnJ74/

Please send a cover letter and resume to:info@zencare.org. Please include job title in subject line. All resumes must be submitted by July 15, 2012.

NEW YORK ZEN CENTER FOR CONTEMPLATIVE CARE
DESCRIPTION OF ORGANIZATION & POSITION: The New York Zen Center for Contemplative Care is a dynamic Buddhist-based organization dedicated to transforming suffering into wisdom. We do this through direct care at the bedside, our accredited education programs in Contemplative Care, and through our meditation practices. We are looking for a highly organized individual who loves the mission of the organization and has the personality and skills to function in a diverse and energetic environment. The Administrative Coordinator will provide logistical and administrative support to the Manager of Programs and Operations and the co-Executive Directors, and assist in updating and maintaining organizational information while providing general office management. There is opportunity for growth in this entry-level position.

MAIN RESPONSIBILITIES:

• Schedule conference calls, meetings and travel for NYZCCC staff
• Provide office assistance and meeting/event planning and coordination
• Provide administrative support to NYZCCC executive leadership
• Enter and manage data for NYZCCC research and record keeping projects
• Help to update NYZCCC website
• Assist with monthly newsletter
• Assist with print projects and various mailings
• Order and maintain office supplies
• General office errands

REQUIRED KNOWLEDGE, SKILLS, and ABILITIES:

• Great attitude and can-do spirit
• Multi-tasker
• Solid verbal and written communication skills
• Sharp and open-minded listener

SKILLS/SOFTWARE KNOWLEDGE:
Mac proficient, Basic Word, Excel, Internet, Social Media (Facebook, Twitter, Google calendar, etc).

A PLUS:
Garageband, Adobe Illustrator and Photoshop, Pages, Powerpoint, Quick Books

SALARY:
Beginning @ $16/hour

Days to Work: Two to four times a week, with potential flexibility

Total hours a week: 20 on average, potentially more as role grows

Full-time Marketing & Sales Assistant

Company: http://hifreqecon.com/home.html

Application: http://www.barefootstudent.com/new_york/jobs/full_time/sales_marketing_assistant_108173

Description: A full-time sales and marketing assistant with superior verbal and written communication skills to support a sales team of four by researching leads, maintaining client relationships and assisting with various sales and marketing initiatives.

Duties: Generate leads by reading industry publications and researching databases.
Assist clients and media contacts over the telephone to resolve basic product delivery issues, set up meetings and arrange conference calls.
Prepare marketing materials for prospects.
Maintain Goldmine database of clients and prospects.
Assist sales department with new and ongoing projects.
Accomplish department and organization goals by completing related tasks on schedule.

Skills/Qualifications: The requirements for this position include strong verbal and written communication skills and a four-year college degree, at minimum. The successful candidate must be entrepreneurial-minded, multitask-oriented, creative, solution-oriented and able to work with a sense of urgency. Experience with social media marketing, especially via LinkedIn and Twitter, is a plus. A stable work history and excellent references are required. Solid computer skills are required, with knowledge of customer relationship management database systems a plus but Goldmine and FileMaker preferred.

Firm Description: High Frequency Economics Ltd. is an independent research firm and consultancy based in Valhalla, New York. We publish daily research on the global economy and financial markets to 350 institutions in over 25 countries worldwide. For more information, please visit us at www.hifreqecon.com.

For immediate consideration, please forward resume to sales-assistant@hifreqecon.com.

Contact

Laura Reilly
914-773-2121

Part-time Student Services Associate

Company Site: http://www.manhattangmat.com/

Application Site: http://www.manhattangmat.com/part-time-marketing.cfm

The fundamental role of the Student Services Associate involves becoming fluent in company offerings and policies in order to assist current and prospective students. Additional responsibilities include the following:

• Interacting directly with prospective and current clients regarding Manhattan GMAT programs, such as: classes, tutoring, workshops and events.
• Advising clients as to their best course of action and how to maximize their Manhattan GMAT experience.
• Taking client payments and assisting with account reconciliation.
• Involvement in customer communications related to scheduling and policy changes.
• Staffing in-person and online trial classes and preview events.

The Student Services Associate will gain hands-on experience in a quickly-expanding small Company environment. This position is ideal for students and recent graduates looking for part-time work.

Qualifications

• Work/leadership experience that highlights creativity, resourcefulness and initiative.
• Excellent communication (oral and written) and interpersonal skills, ability to work well in a team environment, and the ability to organize and manage multiple tasks within demanding deadlines.

Company Overview

What defines Manhattan GMAT is not just its exclusive focus on helping students prepare for the GMAT, but also its unique work environment with a fast-paced, open, and challenging culture. We take pride in our work and are looking for candidates who will thrive in a young workplace buzzing with creative energy and can help us strategically develop our brand.

Manhattan GMAT serves an impressive roster of corporate clients, including many Fortune 500 Companies. We currently conduct in-person corporate classes, group classes, and private instruction across the United States, Canada, and England. Manhattan GMAT's online courses are available worldwide, and our acclaimed Strategy Guides are available in Barnes & Noble and on Amazon.com. For more information, visit www.manhattangmat.com.

Compensation

This is an hourly, part-time position at $15/hour or more (DOE) plus potential for bonuses.

Application Process

Please email (1) resume and (2) cover letter detailing why you want to work for Manhattan GMAT (with availability specified), to jobs@manhattangmat.com and specify "Part-time Student Services Associate" in the subject header.

Applications without a cover letter will NOT be considered.

ZocDoc Part Time Operations

Company Site: http://www.zocdoc.com/

Application Site: http://www.zocdoc.com/careers/part-time-operations-67?source=Indeed

ZocDoc, recently named the Best Place to Work in New York City by Crain's New York, is seeking part-time Operations Associates to help make a difference in our patients' lives. This is an entry level position that has potential for further growth in the company.

You will be assisting the Operations team in various projects that will include customer service, data verification, data entry, extensive internet research and project management. You'll also get to work with some of the most fun, driven people you'll ever meet. Plus: free lunch everyday!

Please have:

-	Computer savvy
-	Fun and friendly phone manner
-	A lot of initiative and determination
-	A super eye for detail
-	Strong worth ethic

To apply, please answer the following question: You are the manager of a movie theater. A couple walks out of a movie demanding their money back. What do you do?

Email us at Service@ZocDoc.com or give us a call at (855) 962-3621.

Junior Receptionist - Media & Entertainment

Application Site: http://www.careerbuilder.com/JobSeeker/Jobs/JobDetails.aspx?APath=2.21.0.0.0&job_did=J3I1MJ75P5ZX8DKZ84C&IPath=QHTCMGM2A

 

Contact: Emily Kolb

Number: 212-336-6250

Employee Type: Full-time

About our client
Our client is looking for an experienced junior Receptionist to join their team for 16 weeks. Candidate must have experience working in a fast paced environment, ability to manage 15 phone lines and proficient in Microsoft Office.

Job description
Experienced junior Receptionist needed for Media and Entertainment company
•Ability to manage 15+ phone lines
•Experience working in a fast paced environment
•Previous Media and Entertainment internships a plus
•Microsoft Office proficient
•Heavy calendar management
•Open to ad hoc projects as assigned
•Temporary opportunity

What's on offer
Temporary role and opportunity to make connections with Media and Entertainment company in NYC.

Part Time Programs Assistant

Company Site: http://www.fencersclub.com/

Application Site: http://www.idealist.org/view/job/j3jJ9sZzXHmD/

Seeking: one part-time Programs Assistant

Hours: Weekday afternoons and evenings, weekends, flexible hours

Description/Responsibilities:

• Working with the Executive Director to help develop Club programs (in-house store, events, volunteers, publications/media, etc.)
• Managing inventory (restocking, ordering, cataloguing, etc.)
• Selling and renting merchandise to members and invoicing customers
• Working with the bookkeeper and the accountant, work to reconcile credit card charges and cash/check deposits with bank statements
• Following the established Club procedures and maintaining office supplies
• Handling any problems that may arise and assist members and coaches as needed during operational hours
• Assisting in preparing for and during various Club functions (including tournaments)
• Helping keep the Club clean, organized and safe
• Other duties assigned by the Club Manager and/or the Executive Director

Skills and Qualities Required:

• Proficiency in all aspects of Microsoft Office (mostly Word and Excel), Quickbooks
• Attention to detail
• Punctuality, reliability and honesty a MUST
• Knowledge of retail services (cash register, balancing books, etc.) is preferred, but not required
• Strong work ethic
• Professional demeanor and courteous phone manners
• Knowledge of fencing is preferred, but not required

All staff members are expected to promote the Club’s convivial atmosphere and conduct themselves in a professional manner. Furthermore, all staff members help and cover for one another, in spirit of the Club’s cooperative tenor.

Compensation:
Salary: $9-10/hour, depending on experience.

How to Apply:
Please send a resume and a cover letter to FCManager@fencersclub.com. Please make the subject line of the e-mail: “Programs Assistant.” Incomplete applications will not be considered.

GREAT OPPORTUNITY: Part-time Gallery Assistant Position

Part-time Gallery Assistant
The Suzanne Geiss Company
(New York City NY)

http://www.nyfa.org/opp_detail.asp?type=Job&id=94&fid=1&sid=54&oppid=39766

We are currently seeking a motivated, intelligent and aware individual to join the team of our new gallery.  As the front desk attendant, you will be the first person that our public and clients interact with.   Additional job duties include general gallery administration (processing mailings, assisting in the management of image and press archives, compiling correspondence and PowerPoint presentations for clients and artists, event planning, ordering supplies, etc.) in addition to direct & dynamic interactions with our artists, clients, and friends.  This position will also provide the opportunity to contribute to the gallery by performing art historical research and being a part of our community activities – from attending gallery dinners to invitations to exclusive events.  The right candidate will be bright and ambitious, and will be able to adapt as the gallery & artists continue to expand and progress.

About you:You are interested in art, culture, and aesthetics.  You may be interested in design and fashion.  You have strong administrative skills, are naturally well-organized, and are excited by the challenges of a career in contemporary art.  You must be a master of Microsoft Office Suite, especially PowerPoint, Word, and Excel. Fluency in a second language is strongly preferred. You think about culture, music, art, art theory, history, and media constantly.  You understand the business of art & wish to be a part of it.  You have a bachelor's degree in Art History, Visual Culture, or other pertinent field.  You have working experience in any administrative function that requires fast-paced customer service skills – like working in retail, hospitality, or a high-level internship at another gallery or museum.  You understand that the core responsibilities of this job must be attended to, and want to execute them above and beyond and with sincerity, curiosity, and dedication. You are able to work Wednesday through Saturday 10-6 p.m.

About us:
The Suzanne Geiss Company, established in 2011, is a gallery situated on Grand Street in SoHo.

The Company's focus is the comprehensive support of artists and their wide-ranging, ambitious visions. Motivated by a commitment to innovative art across disciplines, the program encompasses historical exhibitions, shows by established and emerging artists, as well as a range of site-specific artist projects.

Suzanne Geiss has worked in the contemporary art field for 16 years. From 1997 through 2010, she served as Executive Director of Deitch Projects, where she represented the Estate of Keith Haring, organized the first retrospective of Stephen Sprouse's work, managed artists such as Vanessa Beecroft and Kristin Baker, and produced vanguard performances by artists such as Fischerspooner and Terence Koh. Books published under her guidance include the definitive Keith Haring monograph published by Rizzoli Vanessa Beecroft: Performances 1993-2003. Exhibitions in 2012 include:  Rammellzzee, Kristin Baker, Ryan Johnson, Chris Johanson, and Antonio Lopez.

For more information, please visit http://www.suzannegeiss.com/
Please send questions and resumes to images@sheripasquarella.com
Website: http://www.suzannegeiss.com/