Hunter College - PT Office Assistant

The Hunter College Foundation is seeking a part-time office assistant to provide general clerical and administrative support for Hunter's Roosevelt House Public Policy Institute. Located in the historic New York City home of Franklin and Eleanor Roosevelt, the Institute is dedicated to teaching, research and public programming in the fields of public policy and human rights.

The part-time office assistant will perform a variety of administrative tasks, including: updating contact information in MS Outlook and other database entry; filing; photocopying; typing and proofreading correspondence; and other tasks as assigned. He or she should have excellent computer skills, including knowledge of MS Office, as well as strong administrative and organizational skills.

Approximately 12-15 hours per week.

Please email a cover letter and resume to rh@hunter.cuny.edu. No phone calls please.

Birchbox - PT Office Assistant

Site: http://www.birchbox.com/

Apply: http://birchbox.theresumator.com/apply/job_20130320034648_KBDAZC0JHA4IMERI/Part-Time-Office-Assistant.html?source=INDE

This is a part time, three month, temporary position supporting our reception desk and office facilities.  The Office Assistant  will partner with our two People & Culture Associates to assist on executing all efforts related to maintaining office facilities, front desk/reception functions, and management with outside vendors. As part of a small team, you will be an integral part of ensuring that things run smoothly around the office.  Our goal is for our employees to love coming to work everyday and for our visitors to have an amazing experience during their time here.

Hours Required:
Monday, Tuesday and Thursday: 11am-4pm

Specifically you will…

• Greet visitors and ensure that they have a great experience from the time they walk in to the time they leave
•   Coordinate all inbound and outbound packages & deliveries with USPS, Fedex, UPS & Couriers
• Maintain accurate records of inbound and outbound packages and deliveries  
• Maintain the Pantry, conference rooms and general appearance of the office
•   Oversee pantry stock and office supply inventory including all orders and budgets
•   Handle building maintenance & security requests

Skill Requirements
1+ year of administrative or reception experience required including scheduling and juggling multiple projects at once
Exposure to an office environment is a must

You...
…..have stellar communication skills and are able to professionally interact with all types of people from employees to clients to couriers

…..are ecstatic about organization and like to keep your spice rack alphabetized

….have a personal mantra that no job is too small or important if it keeps another happy

….are self-motivated and constantly searching for ways to do any job better

….are genuinely interested in working part time in a temporary capacity

PT Office Assistant

Company: http://www.conversionpartners.com/index.html

Apply Here: http://www.careerbuilder.com/JobSeeker/Jobs/JobDetails.aspx?Job_DID=JHS4SM61FK46DVFR3ND&siteid=cbindeed&ipath=EXIND

Job Title: P/T Office Administrative Assistant
Hours: 20-25  - 9am-2pm

Company Overview:

Conversion Partners, LLC is a thriving boutique investment and management firm, which acquires and manages middle market companies. The firm places special emphasis on the private, post-secondary educational space, one of the best performing in the current economy. Our portfolio companies, which are spread across the East Coast of the United States with flagship locations in Florida, employ more than 1,000 people. The firm's partners include a successful direct marketing entrepreneur, a former Managing Director of Morgan Stanley and Bank of America Securities and Head of Corporate for a national law firm.

Reception

• Greet all incoming guests into the office offering water, coffee / hanging coats etc..
• Place guests in reserved conference rooms 
• Inform employees of guest arrival  

Desk/Office duties

• In the morning: Check that all conference rooms are tidy and ready for the day
• Manage all conference room requests
• Make photocopies / scan documents as assigned
• Receive deliveries from UPS/FedEx/USPS
• Send out mail /create UPS/USPS labels
• Sort and hand out daily mail sorting UMA/CP/NMTI invoices
• Assist in the ordering of office supplies and groceries.
• Make sure supply closet is always neat and organized

Kitchen Upkeep

• Make coffee. (check on coffee all day)
• Load/unload dishwasher  (check on dishes every hour)
• Put out fruit, cereal, cereal bars, and potato chips every morning
• Receive Fresh Direct order every Monday morning  (Unpack / put away)
• Check that kitchen area is clean and tidy during the course of the day

Travel

• Book Amtrak tickets and seating arrangements
• Confirm credit card authorization forms for hotels
• Schedule Limo Res car reservations

Concur Travel / Expense System

• Create travel / expense profiles
• Send out Welcome emails
• Reset login credentials
• Deactivate accounts
• Assign expense delegates
• Group Credit Card charges on expense reports
• Experience with Concur travel system preferred, but not required

Requirements:

• Bachelor’s degree in business administration preferred, but not required
• MUST have a minimum of two years experience in office administration with experience in reception duties, filing etc..
• Excellent communication skills with the ability to deal with executives in a professional manner
• Proficiency in Word, Excel and Powerpoint Required

*Please no phone calls*
Only candidates with exceptional admin - office experience need apply.

New York Film Academcy - International Student Office Assistant

Company: http://www.nyfa.edu/

Apply Here: http://www.indeed.com/cmp/New-York-Film-Academy/jobs/International-Student-Office-Assistant-76fe7a8536970de9


International Student Office Assistant
We are seeking a new team member to work in the International Student Office of a very busy international film and acting school. Must thrive in a fast-paced, very demanding and creative atmosphere providing services to our diverse students from around the world. Start immediately.

Responsibilities:
Provide administrative support to the International Student Office (ISO).
Directly assist students interacting with the ISO.
Create and maintain student records, both electronic and physical files
Be trained in SEVIS as a DSO (Designated School Official) with limited use for data entry. Develop a full understanding of all issues related to international student regulations and requirements as set forth by the Department of Homeland Security, Student Exchange and Visitor Program. Training provided.
Other projects and duties as assigned.
Full time weekdays plus occasional part time Saturdays.

Qualifications include:
Some college. Aptitude and work experience is more important than degree.
Skill in accurate record keeping with strict attention to detail
Excellent computer skills, very computer savvy, familiar with Apple OS, databases, Excel, MS Office.
Excellent organizational skills and time management skills, ability to prioritize workload, handle multiple interruptions and meet deadlines.
Demonstrated skill in exercising patience, diplomacy and flexibility in interacting with the public.
Demonstrated ability to communicate effectively in person, by phone and in writing with individuals from diverse linguistic and cultural backgrounds.
Creative arts background is desirable. Foreign language a plus.
Must be US citizen or permanent resident as required by Dept. of Homeland Security regulations for Designated School Officials.

TO APPLY: Please put "International Assistant " in the subject line of the email. Describe your relevant experience in the body of the email and please let us know why your qualifications are a fit for this position and why it interests you. Attach your resume as pdf file. No phone calls. Local applicants only. ****Note, we will not review any emails that don't follow these instructions in order to screen for detail orientation.

PT Office Assistant - Center for Khmer Studies

Website: http://khmerstudies.org
Part-Time Office AssistantCenter for Khmer Studies
(New York NY)
The Center for Khmer Studies seeks a part-time administrative assistant to assist with general office tasks. Responsibilities include opening and sorting the mail, depositing checks, paying bills, answering phones, and checking emails regularly (and taking action accordingly). The assistant will also help with fundraising mailings as needed and will take minutes at three annual Board meetings.  The job is very part-time, but the time commitment is more significant in the fall when fundraising letters are mailed.

The Center for Khmer Studies’ (CKS) mission is to support research, teaching and public service in the social sciences, arts and humanities as they relate to Cambodia. We aim to connect Cambodian scholars, students and artists with their international colleagues for the purpose of fostering understanding of Cambodia and Southeast Asia. For more information visit: http://khmerstudies.org

To apply, please send your resume and cover letter to Rebecca at ahboffice2@ahboffice.com.  

Keith Lloyd Couture - Part-Time Office Assistant

Company: http://www.keithlloyd.com
*** If you are a very organized, detail-oriented and ethical individual who is able to work part-time (approx. 20 hours/week) and can prioritize and manage multiple activities simultaneously always with a smile then we invite you to apply for the following opportunity:

Regular Hours: Monday - Friday -- 11:00AM - 3:00 (4 hours per day. We can adjust this schedule for the right person)
Possible occasional extended work hours might be needed during special events such as trunk shows, fashion shows, etc.

The Company:
FASHION DESIGN MEETS HAND TAILORING Keith Lloyd Couture is an appointment-only couture house in New York City. We create clothing collections and provide these unique designs directly to clients, bypassing mass- market retail outlets. Every article of clothing is hand tailored to a client's exact measurements.

Clients get the best of both worlds: More designs than from a traditional tailor, and the exactness of a bespoke fit that cannot be had from an off-the-rack designer. The experience starts with a personal consultation (by appointment), then ends with uniquely designed clothing.

Job Description:
The part-time office assistant is expected to work approximately 4-5 days per week for a total of 20 hrs per week and execute assigned daily tasks to support managers and executives in ensuring the showroom runs as smoothly as possible. Key responsibilities include:
• Maintain clothing rack (organize clothing waiting to be altered vs waiting for fitting, etc)
• Coordinate inbound and outbound shipments of merchandise
• Handle setup/take-down at company events (e.g. auction events and trade shows)
• Maintain supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items; delivering supplies to work stations.
• Generally maintain a clean and presentable showroom (e.g. continually organize clothes on racks, accessory displays, and consultation table, etc)
• Forward information by receiving and distributing communications; collecting and mailing correspondence; copying information.
• Serve customers by providing back-up telephone support - answering questions; forwarding messages; keeping customers informed of order status and handling customer complaints.
• Be flexible to move around where needed (e.g. on special projects)

We offer you: 1. $10-$15 per hour (depending on experience)
2. Associate Discount on merchandise
3. A fun atmosphere where hard, focused work is rewarded
4. Participation in Company's Commission Program

Our ideal candidate:
• Has a motivated, positive, upbeat attitude and great personality
• Very professional with excellent customer service skills
• 2+ years experience in office administration (or other role in a professional office setting)
• Excellent written/oral skills, high work standards, and basic computer skills (Word, Excel, Access).
• Ability to multi-task in a fast-paced environment with a sense of priority for deadlines and attention to detail.
• Willingness to adapt and work in a fast-pace and changing entrepreneurial environment.
• Is punctual / excellent attendance record
• At least a High School Diploma

http://www.facebook.com/pages/Keith-Lloyd-Couture/37811479760
http://www.keithlloyd.com

• Compensation: $10-$15 per Hour (Part-time. Approximately 20hrs per week)

Meetup.com - Part-time Office Assistant

Company: http://www.meetup.com/

Apply Here: http://www.meetup.com/jobs/part-time-office-assistant

The Business Operations Team, affectionately known as Biz Ops, keeps Meetup HQ finely tuned and running smoothly day in and day out, but we need your help! We take care of team needs, celebrations and the physical office space. Our job is to keep our growing team happy and productive so that they can focus on our mission of A Meetup Everywhere About Most Everything.

We are looking for a part-time Office Assistant to join the team during our busiest time of the week, Monday through Wednesday from 8:30am to 1pm. This is a fast paced, physically demanding job so we need someone that's organized, energetic, efficient, and ready to step up to the challenge.
         
Our Office Assistant will:
Assist with daily morning preparation which includes stocking commercial-sized fridges with food and beverages, loading and unloading multiple dishwashers and restocking kitchen and bathroom supplies

• Maintain the flow of the entire office with constant upkeep of common spaces including, kitchens, bathrooms, meeting spaces, roof deck and storage rooms
• Assist with special projects as needed

To be successful in this role, you must have:

• Experience working in a fast-paced office setting
• Excellent communication skills with the ability to juggle a variety of tasks and personalities.
• Interest in startup culture and current web technologies is a plus
• Ability to lift heavy boxes up to 50 lbs containing beverages, food supplies, furniture and other types of office equipment

Part-time positions are not eligible for health benefits.

Every member of the Meetup Team is expected to: Be an Innovator; Be a Collaborator; Be a Champion for their ideas; be an Expert; Have High Standards; Be dedicated to the power of self-organized groups and our mission of A Meetup Everywhere About Most Everything ("MEME"); and most importantly, Get Stuff Done That Makes a Difference!

If the above describes you and your talents, we want to hear from you! Please note that resumes without cover letters will not be considered.

Meetup - Part Time Office Assistant

Company: http://www.meetup.com/

Apply Here: http://hire.jobvite.com/CompanyJobs/Careers.aspx?k=Job&c=qu09Vfwi&j=oHxxWfwr&s=Indeed

The Business Operations Team, affectionately known as Biz Ops, keeps Meetup HQ finely tuned and running smoothly day in and day out, but we need your help! We take care of team needs, celebrations and the physical office space. Our job is to keep our growing team happy and productive so that they can focus on our mission of A Meetup Everywhere About Most Everything.

We are looking for a part-time Office Assistant to join the team during our busiest time of the week, Monday through Wednesday from 8:30am to 1pm. This is a fast paced, physically demanding job so we need someone that's organized, energetic, efficient, and ready to step up to the challenge.
         
Our Office Assistant will:

• Assist with daily morning preparation which includes stocking commercial-sized fridges with food and beverages, loading and unloading multiple dishwashers and restocking kitchen and bathroom supplies
• Maintain the flow of the entire office with constant upkeep of common spaces including, kitchens, bathrooms, meeting spaces, roof deck and storage rooms
• Assist with special projects as needed

To be successful in this role, you must have:

• Experience working in a fast-paced office setting
• Excellent communication skills with the ability to juggle a variety of tasks and personalities.
• Interest in startup culture and current web technologies is a plus
• Ability to lift heavy boxes up to 50 lbs containing beverages, food supplies, furniture and other types of office equipment

Part-time positions are not eligible for health benefits.
Every member of the Meetup Team is expected to: Be an Innovator; Be a Collaborator; Be a Champion for their ideas; be an Expert; Have High Standards; Be dedicated to the power of self-organized groups and our mission of A Meetup Everywhere About Most Everything ('MEME'); and most importantly, Get Stuff Done That Makes a Difference!

If the above describes you and your talents, we want to hear from you! Please note that resumes without cover letters will not be considered.

Part Time Office Assistant/Receptionist

Company Site: http://www.rockwood-search.com/

Application Site: http://www.ziprecruiter.com/job/Office-Assistant-Part-Time-2/ae05c872/?source=feed-indeed

Rockwood Search Associates is seeking a Part Time Office Assistant/Receptionist to work in our office.  Responsibilities of the position include greeting guests, answering and fielding incoming phone calls, data entry and performing various administrative tasks, as needed.  Position assists the Office Manager and works closely will all levels of staff, including Recruiters and Sr. Management.

We are looking for candidates who are ambitious and mature with excellent written and verbal communication skills.  Successful candidate will be motivated, hard working, organized and live commutable to Midtown Manhattan.  Strong typing and pc skills, including working knowledge of MS Outlook, MS Word, MS Excel, Social Media & the Internet are a must.  Prior administrative experience preferred. College coursework/degree a plus. Hours are flexible. Salary is commensurate with experience.

Check us out at http://www.rockwood-search.com/.
 

About the Company:

Rockwood Search is an executive recruiting firm chosen by discerning employers seeking to attract and retain outstanding talent. Our clients represent a cross section of some of the world's most desirable employers. Whether your background is in human resources, finance and accounting, marketing, or the world of wall street investment and operations, the services provided Rockwood Search should be considered as part of your career development plans. As a candidate, there is never a fee or charge for our services.

Hubbard Talent Office Assistant

Application Site: http://www.smartrecruiters.com/HubbardTalent/838544-receptionist

Receptionist

New York, NY, USA • REF6M

---

Company Description We are an established media company currently seeking a professional and enthusiastic Receptionist/Office Assistant to join their team!

Job Description You will be the face and voice of the company and be required to represent the organization in a courteous and professional manner. This role will provide a great deal of variety! In addition to the typical reception duties, you will have the opportunity to take on administrative tasks such as coordinating travel arrangements, ordering office supplies, coordinating details for meetings and assisting with ensuring the accurate and up to date information in their database. The ideal candidate will have excellent telephone skills and love working in a role where they will be able to take on additional duties! If you are a polished and professional candidate with demonstrated reception experience, then this may be the perfect opportunity for you to showcase your skills!

Duties & Responsibilities: • Answer and direct all incoming calls in a courteous and professional manner.
• Greet clients and guests upon arrival and announce their arrival
• Inform staff of incoming faxes and deliveries immediately upon receipt
• Order and distribute office supplies
• Order all catering requests for client and executive meetings; set-up and clean meeting rooms
• Order and stock supplies for kitchens and unload dishwashers daily
• Manage basic requests for property manager
• Arrange travel for staff through corporate travel group
• Opening files in database and making appropriate status changes and updates
• Coordinate shipping of packages in the most cost-efficient manner
• Assist with Accounts Payable as required

NYFA Part Time Studio Coordinator/Executive Office Assistant

Company Site: http://theartstudiony.com/

Application Site: http://www.nyfa.org/opp_detail.asp?type=Job&id=94&fid=1&sid=54&oppid=40311

Part Time Studio Coordinator/Executive Office AssistantThe Art Studio NY
(New York NY)
PT STUDIO COORDINATOR/
EXECUTIVE OFFICE ASSISTANT

The Art Studio NY LLC
Upper West Side, NYC
www.TheArtStudioNY.com
Seeking an upbeat, hard-working person with a very warm, people-person personality and above par customer service skills to contribute to our growing creative business at The Art Studio NY. We are a fast-paced, highly organized, very positive work team that requires high standards of professionalism and expertise in an office setting. Seeking a long-term candidate who wants an ongoing part-time position that is long term.

The Art Studio NY is a creative, nurturing art school for students of all ages, 3-100+! We welcome all levels, especially beginners, and our mission is to nurture the creative spirit and authentic self-expression in all people.

PLEASE NO CALLS. Please email your resume and a cover letter of why you are a perfect fit for this position. Only submissions with both resume and clear cover letter will be reviewed.

HOURS (subject to change):
*Monday, Tuesday,Thursday evenings:
5pm - 9:30/10 pm
*Sundays: 10 am - 9 pm
*Occasional Friday/Saturday afternoons


REQUIREMENTS:
Incredible customer service skills
Ability to follow directions and duplicate perfectly
Excellent multi-tasking with accuracy
Extremely organized
Gets along with all types of people and all ages
Excellent communicator
Flexible schedule and an eagerness to be a part of a growing creative business team
Equivalent to college education
Above par computer skills (word/excel/database management/internet)
Positive attitude and terrific work ethic
Self-starter and takes initiative

YOU HAVE 5+ YEARS OF EXPERIENCE WITH:
Success in Sales/ Customer Service
Administrative/Office work
Executive or Personal Assistant work


RESPONSIBILITIES INCLUDE:
-#1 Responsibility: Excellent Customer Service leading to Filling Up All Classes
-Guiding new clients to sign up for classes through excellent Communication and responding to ongoing inquiries with inquiring clients via phone, email, and in person
-Welcoming, greeting and accommodating students in the art studio
-Database management as it relates to registration and class management
-Ongoing effective follow-up with current and potential clientele
-Set-up and break-down of art classes, maintaining an extremely organized and clean studio environment
-Ongoing knowledge of sales, business, up-selling products, and closing deals with clientele
-Coordination and booking of various classes, both group and private, with instructors
-Organizing and preparing art supplies
-Gift Shop sales of art supplies
-Maintaining display of informational brochures and TASNY handouts, and handling necessary reorders
-Return Emails in inbox and filing in appropriate folders as necessary
-Arrange figure models
-Daily organization and light cleaning of studio when necessary
-Work closely with Office Manager, Director & overall team
-Additional projects as assigned

Please send your resume and cover letter including why you will be a perfect fit to: theartstudionyllc@gmail.com.
PLEASE NO PHONE CALLS!
Website: http://theartstudiony.com/