School Receptionist - Ballet Hispanico

School Receptionist
Ballet Hispanico
(New York NY)

Reports to: Director School of Dance and Deputy School Director

Position Summary
The School Receptionist plays an important role by providing administrative support to the School of Dance Office and participating in all activities related to the school which include but are not limited to: administrative support, tuition transactions, customer service to students and parents and special events.

About the Organization
Ballet Hispanico explores, preserves, and celebrates Latino cultures through dance. Founded by Tina Ramirez in 1970, the organization is now under the Artistic Direction of Eduardo Vilaro. Ballet Hispanico’s programs include a professional Company with an annual New York season and cumulative national/international touring to an audience of nearly 3 million; a School of Dance unique in its emphasis on ballet, contemporary and Spanish dance as its core curriculum, serving nearly 700 students annually; and Education and Outreach, with arts education programs that serve over 1,200 New York City school children through long-term residencies and thousands more through national outreach programs. Ballet Hispanico is headquartered in a 21,000 sq. ft. dance facility on Manhattan's Upper West Side. For further information: www.ballethispanico.org.

Key Responsibilities:
• Support all reception desk and school related responsibilities related to a busy school office
• Assist in responding to responding to emails, registration inquiries, processing school registration
• Process school registration, tuition and scholarship applications 
• Support School of Dance events and meetings
• Generate correspondence communication to all faculty, staff and parents
• Ensure organization and presentation of front desk area
• Other job-related duties as assigned

Required skills:
• 1-2 years of work experience (internships ok).
• Strong written and oral communication skills.
• Outstanding interpersonal skills and ability to work effectively with people at all levels.
• Excellent organizational skills and ability to prioritize work in order to meet important deadlines.
• Computer proficiency: MS Excel, Word, Outlook required. Knowledge of JackRabbit Dance Database a plus.
• Must be a self-starter with a proactive approach to work.
• Experience working with children and parents.
• Excellent follow-up skills.
• Spanish fluency in written and oral communication, preferred.

We are looking to fill 2 part-time positions offering a competitive hourly rate without benefits:

Position 1: 28 hours a week; 3-8 pm 4 week days; 10-6 Saturdays
Position 2: 20 hours a week; 5-8 pm 4 week days; 10-6 Saturdays

How to apply:
Please submit resume and cover letter to mcorporan@ballethispanico.org.
Reference the position title in the subject line. No telephone calls, stop ins or follow up please.

Submission Deadline:
August 9, 2013

Website: http://www.ballethispanico.org

Empire Beauty School - PT Customer Service Coordinator

Company: http://www.empire.edu/

Apply: http://www.careerbuilder.com/JobSeeker/Jobs/JobDetails.aspx?Job_DID=JHP0LR67LV38N9MRBZM&siteid=cbindeed&ipath=EXIND

EMPIRE BEAUTY SCHOOL “Creating Opportunities to Improve Lives"

Customer Service Coordinator

Part-time/ Afternoon & Evening
Monday thru Thursday and every other Saturday

For over 70 years, Empire Education Group has introduced the finest talent to the world of cosmetology. Now, more than ever, is an exciting time to join the Empire Education Group family! With campuses across 21 states, we are one of the largest nationally recognized cosmetology education providers. We continue to experience tremendous growth and expansion!  We are seeking talented individuals who want to join our team and help to “create opportunities to improve lives!"

The Customer Service Coordinator (CSC) manages the reception area, routing inquiries and service calls to the appropriate personnel. The CSC will meet and greet customers, potential students and other school visitors in a friendly, professional and timely manner. The CSC will also provide educational evaluations to the student(s) assigned to the front desk. Students will be evaluated on their desk skills and professionalism. The CSC will input inquiry related information into the company’s student database. They will retrieve internet information requests and route to the admissions personnel. Participation at student events such as orientation, class start dates, open houses, and graduation is required.

Job Requirements

Requirements:

• Excellent Communication and Interpersonal Skills
• Flexibilty with schedule a must (hours may vary as needed)
• Excellent Customer Service Skills
• Ability to Manage Multiple Tasks
• Ability to Work Independently
• Strong Leadership Skills and ability to Lead by Example
• Proficient in Keyboarding (minimum of 40 wpm)

We Offer:

• Competitive Pay
• Outstanding Benefits
• Generous Vacation
• Promotional Opportunities
• Team-Based Environment
• Invigorating Culture

Company Overview

Empire Education Group has been operated under the same family for nearly three generations at the company's corporate headquarters, located in Pottsville, Pennsylvania. Over 75 years ago Empire began with the core purpose that still rings true today; to create opportunities for people to improve their lives.

It is this tradition of providing a high-quality education and training to future beauty professionals for successful, rewarding and in-demand careers in the beauty industry that propels us to support our students through every phase of their education, graduation and career placement. Providing opportunities for others and maintaining excellence in education is at the cornerstone of the company, and has been from the very beginning.

PT Office Assistant

Company: http://www.conversionpartners.com/index.html

Apply Here: http://www.careerbuilder.com/JobSeeker/Jobs/JobDetails.aspx?Job_DID=JHS4SM61FK46DVFR3ND&siteid=cbindeed&ipath=EXIND

Job Title: P/T Office Administrative Assistant
Hours: 20-25  - 9am-2pm

Company Overview:

Conversion Partners, LLC is a thriving boutique investment and management firm, which acquires and manages middle market companies. The firm places special emphasis on the private, post-secondary educational space, one of the best performing in the current economy. Our portfolio companies, which are spread across the East Coast of the United States with flagship locations in Florida, employ more than 1,000 people. The firm's partners include a successful direct marketing entrepreneur, a former Managing Director of Morgan Stanley and Bank of America Securities and Head of Corporate for a national law firm.

Reception

• Greet all incoming guests into the office offering water, coffee / hanging coats etc..
• Place guests in reserved conference rooms 
• Inform employees of guest arrival  

Desk/Office duties

• In the morning: Check that all conference rooms are tidy and ready for the day
• Manage all conference room requests
• Make photocopies / scan documents as assigned
• Receive deliveries from UPS/FedEx/USPS
• Send out mail /create UPS/USPS labels
• Sort and hand out daily mail sorting UMA/CP/NMTI invoices
• Assist in the ordering of office supplies and groceries.
• Make sure supply closet is always neat and organized

Kitchen Upkeep

• Make coffee. (check on coffee all day)
• Load/unload dishwasher  (check on dishes every hour)
• Put out fruit, cereal, cereal bars, and potato chips every morning
• Receive Fresh Direct order every Monday morning  (Unpack / put away)
• Check that kitchen area is clean and tidy during the course of the day

Travel

• Book Amtrak tickets and seating arrangements
• Confirm credit card authorization forms for hotels
• Schedule Limo Res car reservations

Concur Travel / Expense System

• Create travel / expense profiles
• Send out Welcome emails
• Reset login credentials
• Deactivate accounts
• Assign expense delegates
• Group Credit Card charges on expense reports
• Experience with Concur travel system preferred, but not required

Requirements:

• Bachelor’s degree in business administration preferred, but not required
• MUST have a minimum of two years experience in office administration with experience in reception duties, filing etc..
• Excellent communication skills with the ability to deal with executives in a professional manner
• Proficiency in Word, Excel and Powerpoint Required

*Please no phone calls*
Only candidates with exceptional admin - office experience need apply.

Sotheby Art Institute - PT Evening Receptionist

Company: http://www.sothebysinstitute.com/

Apply Here: http://www.nyfa.org/opp_detail.asp?type=Job&id=94&fid=1&sid=54&oppid=41597

To Apply:
Email your resume and cover letter to: jobs@sothebysinstitute.com  
In the subject line type: PT Evening Receptionist 
This position is not eligible for visa sponsorship.
Only qualified candidates should apply. NO RECRUITERS.

About the Position
Sotheby’s Institute of Art is seeking an experienced part time receptionist to work evenings.   All candidates must be responsible, have good customer service skills and be able to provide coverage for our Reception Area/Commons four evenings a week from 4:30pm – 8:30pm.  This person will also be responsible for providing light audio-visual assistance to Public Programs faculty and assist with all evening special events.  The right candidate will assume responsibility for all building related issues and emergencies while on duty.  This is a great opportunity for retirees, students and persons with a background in higher education or some knowledge of the art world. 

Knowledge and Abilities
The requirements listed here are representative of the knowledge, technical skills and abilities required:

•Must keep up to date with all programs, calendars, events in order to provide accurate information
•Strong customer service skills
•Strong PC skills to include Word, Excel, Outlook and CAMS (the student data base for SIA)
•Strong organizational skills
•Ability to plan and prioritize work activity 
•Adaptable to changes in the workplace
•Ability to interact with all levels of management
•Ability to communicate effectively both verbal and written.
•Ability to be present in the office/reception area

About Sotheby’s Institute of Art
Since 1969, Sotheby’s Institute of Art has pioneered the education of arts professionals whose careers have placed them at the centre of the international art world. With campuses in London, New York, and online, Sotheby’s Institute offers graduate-level programmes and academic courses that uniquely integrate art historical scholarship, market expertise, and object-based learning. Sotheby’s Institute has more than 6000 alumni worldwide who work in top positions in all facets of the international art world. For more information visit www.sothebysinstitute.com.