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Apply Here: http://www.careerbuilder.com/JobSeeker/Jobs/JobDetails.aspx?Job_DID=JHS4SM61FK46DVFR3ND&siteid=cbindeed&ipath=EXIND
Job Title: P/T Office Administrative Assistant
Hours: 20-25 - 9am-2pm
Company Overview:
Conversion Partners, LLC is a thriving boutique investment and management firm, which acquires and manages middle market companies. The firm places special emphasis on the private, post-secondary educational space, one of the best performing in the current economy. Our portfolio companies, which are spread across the East Coast of the United States with flagship locations in Florida, employ more than 1,000 people. The firm's partners include a successful direct marketing entrepreneur, a former Managing Director of Morgan Stanley and Bank of America Securities and Head of Corporate for a national law firm.
- Greet all incoming guests into the office offering water, coffee / hanging coats etc..
- Place guests in reserved conference rooms
- Inform employees of guest arrival
Desk/Office duties
- In the morning: Check that all conference rooms are tidy and ready for the day
- Manage all conference room requests
- Make photocopies / scan documents as assigned
- Receive deliveries from UPS/FedEx/USPS
- Send out mail /create UPS/USPS labels
- Sort and hand out daily mail sorting UMA/CP/NMTI invoices
- Assist in the ordering of office supplies and groceries.
- Make sure supply closet is always neat and organized
Kitchen Upkeep
- Make coffee. (check on coffee all day)
- Load/unload dishwasher (check on dishes every hour)
- Put out fruit, cereal, cereal bars, and potato chips every morning
- Receive Fresh Direct order every Monday morning (Unpack / put away)
- Check that kitchen area is clean and tidy during the course of the day
Travel
- Book Amtrak tickets and seating arrangements
- Confirm credit card authorization forms for hotels
- Schedule Limo Res car reservations
Concur Travel / Expense System
- Create travel / expense profiles
- Send out Welcome emails
- Reset login credentials
- Deactivate accounts
- Assign expense delegates
- Group Credit Card charges on expense reports
- Experience with Concur travel system preferred, but not required
Requirements:
- Bachelor’s degree in business administration preferred, but not required
- MUST have a minimum of two years experience in office administration with experience in reception duties, filing etc..
- Excellent communication skills with the ability to deal with executives in a professional manner
- Proficiency in Word, Excel and Powerpoint Required
*Please no phone calls*
Only candidates with exceptional admin - office experience need apply.
