Part Time Administrative Assistant

Company Site: http://www.theoryofchange.org/  &  http://www.actknowledge.org/

 

Application Site: http://www.idealist.org/view/job/52wj3b3ZdNcp/?utm_source=Indeed&utm_medium=organic&utm_campaign=Indeed

 

Phone:

212-817-1906

Address:

365 Fifth Avenue, 6th Floor, New York, New York, 10016, United States

We''re looking for an Administrative Assistant for our growing compay. The ideal candidate is someone who loves what they do and understands the value of the administrative support that they provide to all staff members and can maintain professionalism at all times.
This is currently a part-time position but with room to grow into a full time position for the person with a positive attitude and good skill set.
The ideal candidate is punctual, efficient, and a good problem solver. Good diction and English writing skills are a must.
Candidate must be Internet savvy and be comfortable communicating using email and Skype and able to learn new technological skills quickly.
Candidate must be able to complete daily tasks independently without hands on supervision and work well as a team member.
The Administrative Assistant will provide administrative support to the Director of the Company onsite as well as act as their personal assistant from time to time.
The Administrative Assistant will report to and provide administrative assistance to the Executive Administrator who is offsite.
The Administrative Assistant will also provide administrative assistance to staff members at their request.
Daily tasks include but are not limited to:

1. Answering phones and sending messages via email
2. Sorting through daily U.S. Mail, scanning and sending certain documents via email to Executive Administrator
3. Depositing checks and sending copies via email to designated recipients
4. Preparing and mailing Executive Administrator’s weekly mail packet
5. Maintaining current filing system both onsite and online
6. Create mailing labels for both U.S. and international mail
7. Must be familiar with filling out forms for overnight mail
8. Maintain office supply inventory
9. Maintain and reconcile petty cash

10. Data entry – entering survey data and able to update the company’s database
11. Able to assist with onsite trainings in creating name tags and other materials

Experience/Education
GED or High School Diploma
Must have at least three years of experience working in an office as an Administrative Assistant.
Proficient in Microsoft Suite: Word, Excel, PowerPoint and Outlook
Familiarity with online filing systems such as Smart Files (or similar)
Social Media Skills A+: (Able to use Word Press to update company’s website, Facebook pages, Blogs and Twitter accounts)

Please email a cover letter, resume and references to:
jobs@actknowledge.org

Please write Administrative Assistant in the subject line of your email.

No phone calls please