Receptionist

Job Title: Evening Receptionist

Position Reports to: Facility & Operations Manager; Status: Part-time

Job Title(s) Reporting to this Position: N/A


Position Overview: This position is responsible for all functions of the receptionist desk from 4:00pm until 9:00pm on varying days of the week.

Duties/Responsibilities

• Assist Facility & Operations Manager and others with administrative duties
• Maintain Front Office; ensure lobby is clean, quiet and orderly
• Maintain smooth operations, present a organized and calm atmosphere to visitors
• Answer incoming calls; forward and clear Voice Mail messages;
• Greet and provide information to visitors; relay messages to faculty and staff;
• Notify faculty and or students of cancellations of lessons
• Receive and check deliveries and sign receipts
• Arrange for messengers
• Record Admissions Inquiry Slips for Registrar and mail information to prospective parents and students
• Reserve rooms for faculty and staff
• Assist with program mailings
• Enter dates into School Outlook Calendar
• Create and post flyers and signs
• Order food and beverages for special events and concerts
• Maintain front desk files
• Set up for receptions for special events and concerts
• Maintain Facility, Operations, HR, and CFO files
• Monitor and store Superintendent walk-through logs
• Make note of all deliveries, ensure packages are delivered, maintain delivery logs and closet supplies log

Please email cover letter and resume to hr@diller-quaile.org.
Please no calls regarding this posting.