Seeking a Bright and Energetic Part-Time Receptionist/Assistant

http://www.freedominstitute.org

Seeking a bright and energetic Part-Time Receptionist/Assistant.

Hours: Monday to Thursday, 8:30 a.m. – 12:30 p.m. Occasional additional hours. 

Qualifications:
Excellent customer service skills, experience with general office work, proficiency in Microsoft Office, detail-oriented, well-organized and able to multi-task. Experience with billing software a plus.

Duties include, but are not limited to:
-Answering phones and coordinating incoming calls.

-Greeting clients and processing payment for services.

-Assisting Accounts Manager with Billing, Accounts Payable/Receivable, Mailings, etc.
-Basic Data Entry.

-Making copies, scanning/faxing documents, filing and creating client charts.

-Keeping office, waiting area, chart room and kitchen neat and tidy.

Please send cover letter and resume to: freedominstitute@rocketmail.com, with RECEPTIONIST in the subject line. 

No phone calls please.

PT Production Coordinator - Stanford Group Inc.

Site: http://stanfordgroupinc.com./

Production Coordinator, Part-Time

Direct marketing fundraising consultant seeks part-time (apx. 20 hrs./wk) detail-oriented, self-starter to handle all aspects of direct mail implementation, including administrative assistance.

Job Description:

• Works with clients and vendors, including lettershops, printers, list brokers & service bureaus.
• Tracks & maintains campaign records from artwork through mailing to maintain a consistent workflow on all projects.
• Assists with copy assignments/background research.
• Proofreads printed materials, maintains client calendars and manages data for campaigns.
• Prepares and maintains response analysis.

Qualifications:

• One-two years' related experience; good computer skills, esp. Excel & Word. Mac preferred.
• Good reading, writing, proofreading and verbal/written communications skills a must.
• Desire to learn all aspects of direct response for nonprofits.
• Experience with nonprofits helpful but not required.

E-mail resume to: resumes@stanfordgroupinc.com.

Zeno PR Group - Administrative Assistant

Site: http://zenogroup.com

Apply: http://www.indeed.com/viewjob?jk=2be094ac42190d89&q=retail&l=New+York%2C+NY&tk=17jfcj4rn0mpi70f&from=web

We are currently seeking an Administrative Receptionist for an immediate opening in our New York office.

New York, NY

ABOUT US
Zeno Group, PRWeek's 2012 Mid-size Agency of the Year and SABRE’s 2011 Creative Agency of the Year, is a rapidly growing, global PR agency. Since the launch of our Redwood Shores based Technology practice in December, 2011, our team has grown significantly. We service technology clients ranging from emerging start-ups to those with a global presence. As a Daniel J. Edelman agency, we have access to the resources of the world’s largest PR firm with the entrepreneurial, nimble approach of a smaller team.

At Zeno, we pride ourselves on creating excellent work for our clients, and in a culture that’s collaborative, fast and fun. If you’re passionate about your work - if you’re creative, fearless, collaborative – then working at Zeno could be a great opportunity for you!

ABOUT THE JOB
We’re searching for a candidate has an inherent service focus, an eye for detail and 1-2 years of relevant work experience to join our administrative department, reporting to and supporting the Office Manager.

Must be consistent in opening the office on time, welcoming all guests and employees, making them feel comfortable by asking to take their coats, answering questions, offering drinks, etc.

Answer phones with a standard greeting, directing calls to appropriate people within client teams

Receive/sort mail, publications and newspapers in a timely manner

Manages inventory of office supplies and branded products, working with Office Manager to ensure that appropriate levels are maintained

Set-up and break down client meetings, including ordering catering where appropriate, setting up AV equipment and clean up

Have a keen eye for detail, and appreciation for structure and order, while being flexible to consistently change business circumstances

Process travel, expense and time entry for senior executive staff

Strong organizational skills and an eye for detail

MS Office proficiency is a must

ABOUT YOU
We look forward to hearing from bright candidates who are self-motivated and committed to anticipating needs, participating in, enabling and supporting an awesome, creative culture and generally exceeding expectations.

Have an inherent service orientation, a true desire to help others, and demonstrates appropriate levels of professionalism in all interactions

Must be a person for whom no job is too big or too small

Must be a true self-starter, identifying organizational challenges and resolving them independently, and/or identifying process or structural improvements and making sensible recommendations to Office Manager

Understand the importance of your role in creating an awesome environment in which our employees create great work, and make positive impressions on clients

Collaborative spirit, results driven with the ability to manage multiple priorities and work against deadlines

Must be pro-active, and able to operate effectively both independently and within a team

Robin Ruth USA - FT Administrative Assistant

Company: http://www.robin-ruth.com/

Apply Here: http://us.fashionjobs.com/job-821446-Administrative-assistant-

Robin Ruth was founded in 2002 in Amsterdam, The Netherlands. The company started selling souvenir and fashion products such as ties and scarves and over the years more fashion and lifestyle products came along. Robin Ruth was soon recognized as a metropolitan casual life-style brand for tourists with a none confirming free spirited attitude.

Creating added value for the brand; this is the aim of Robin Ruth corporate communication. It contributes to creating the image of a global enterprise that invests in research, in designs
and projected towards the future, emphasizing its principal and most important characteristic: Uniqueness!

The adventure that started in Amsterdam continues today: Robin Ruth communication promotes the brand, consistent with the companies belief that communication should never be commissioned from outside the company, but conceived within its heart.

DESCRIPTION:
•Reports directly to the Director of Operations for the United States
•Responsible for coordinating company events
•Assisting in coordinating between vendors, suppliers and distributors
•Accountable for all daily office functions in the office including filing, faxing, answering phones and supply order
•Prepare and set up for all management presentations
•Keep executive calendar up-to-date as appointments change
•Coordinate travel arrangements as required
•Collect and distribute reports and documents such as bimonthly/monthly reports, as necessary.
•Assist in new hire training, including building orientation, issuing keys, assigning a work station, ordering business cards and making sure that desk has appropriate supplies
•Coordinate employee contact data
•Manage office expenses and provide timely reports to management
•Assisting in generating new marketing ideaS

Candidate must have a college Associate or Bachelors Degree. Office experience a plus. Skills required: must have strong knowledge of Microsoft Excel, Microsoft Word, Photoshop.