Zeno PR Group - Administrative Assistant

Site: http://zenogroup.com

Apply: http://www.indeed.com/viewjob?jk=2be094ac42190d89&q=retail&l=New+York%2C+NY&tk=17jfcj4rn0mpi70f&from=web

We are currently seeking an Administrative Receptionist for an immediate opening in our New York office.

New York, NY

ABOUT US
Zeno Group, PRWeek's 2012 Mid-size Agency of the Year and SABRE’s 2011 Creative Agency of the Year, is a rapidly growing, global PR agency. Since the launch of our Redwood Shores based Technology practice in December, 2011, our team has grown significantly. We service technology clients ranging from emerging start-ups to those with a global presence. As a Daniel J. Edelman agency, we have access to the resources of the world’s largest PR firm with the entrepreneurial, nimble approach of a smaller team.

At Zeno, we pride ourselves on creating excellent work for our clients, and in a culture that’s collaborative, fast and fun. If you’re passionate about your work - if you’re creative, fearless, collaborative – then working at Zeno could be a great opportunity for you!

ABOUT THE JOB
We’re searching for a candidate has an inherent service focus, an eye for detail and 1-2 years of relevant work experience to join our administrative department, reporting to and supporting the Office Manager.

Must be consistent in opening the office on time, welcoming all guests and employees, making them feel comfortable by asking to take their coats, answering questions, offering drinks, etc.

Answer phones with a standard greeting, directing calls to appropriate people within client teams

Receive/sort mail, publications and newspapers in a timely manner

Manages inventory of office supplies and branded products, working with Office Manager to ensure that appropriate levels are maintained

Set-up and break down client meetings, including ordering catering where appropriate, setting up AV equipment and clean up

Have a keen eye for detail, and appreciation for structure and order, while being flexible to consistently change business circumstances

Process travel, expense and time entry for senior executive staff

Strong organizational skills and an eye for detail

MS Office proficiency is a must

ABOUT YOU
We look forward to hearing from bright candidates who are self-motivated and committed to anticipating needs, participating in, enabling and supporting an awesome, creative culture and generally exceeding expectations.

Have an inherent service orientation, a true desire to help others, and demonstrates appropriate levels of professionalism in all interactions

Must be a person for whom no job is too big or too small

Must be a true self-starter, identifying organizational challenges and resolving them independently, and/or identifying process or structural improvements and making sensible recommendations to Office Manager

Understand the importance of your role in creating an awesome environment in which our employees create great work, and make positive impressions on clients

Collaborative spirit, results driven with the ability to manage multiple priorities and work against deadlines

Must be pro-active, and able to operate effectively both independently and within a team