Part-time Administrative Assistant - Higher Education & Libraries in Africa Program

Carnegie Corporation of New York seeks to hire a part-time Administrative Assistant to provide grants administration support for the Higher Education & Libraries in Africa Program.

We are looking for someone who can work a minimum of 21 hours per week. Work hours can be flexible, but must be performed during normal business hours.
Responsibilities include:

• Manage administration of all active Higher Education and Libraries in Africa (HELA) grants by monitoring reporting deadlines and sending reminders to grantees; maintaining and updating each officer's active grants spreadsheet for regular review with HELA officers and the Corporation's Grants Management staff members.
• Respond to grantee questions about reporting requirements and work with them as needed on reports; bring substantive questions to the relevant program officer's attention.
• Conduct a preliminary review of financial reports; collaborate with Grants Management staff members on submitted financial reports and grant modification requests to ensure Corporation requirements are met.
• Collaborate with Grants Management staff members to ensure that equivalency determinations are completed in a timely fashion.
• Liaise with Grants Management staff members to ensure that pertinent documents are uploaded to online grants application system (IGAM) and that grantee contacts and other information are up to date.
• Manage approval and administration of consulting contracts for grant and cluster reviews and evaluations; provide consultants with necessary administrative paperwork and background materials; assist in the data collection and evaluation processes that relate to grants.
• Assist in reviewing grant dockets prior to submission for approval.
• Provide general administrative support to HELA staff members as needed.
• Other duties as required.

Experience & Qualifications:

• Excellent written and oral communication skills, including cross-cultural communication.
• Excellent technical skills, including proficiency with Microsoft Office suite, especially Excel.
• Experience with budgets and financial reports.
• Very detail and process oriented.
• Strong interpersonal skills.
• Administrative experience in an organization that works internationally a plus.

Carnegie Corporation is an equal opportunity employer. To apply for this position, please send resume and cover letter to hr@carnegie.org.

No phone calls, please.