Operations Assistant

chashama, an NYC-based arts non-profit, is seeking an Operations Assistant to be an integral part of chashama's mission to provide NYC artists with the "space to create". The Operations Assistant will assist with the operation and maintenance of our spaces and with the daily administration of a non-profit arts organization. The assistant will be working closely with chashama's Operations Team and Office/Project Management.
Responsibilities include (but are not limited to):

• Getting supply and work order quotes, ordering and distributing supplies/keys for venues, and contacting vendors for deliveries and work order status.
• Organization and inventory of equipment, artwork and supplies.
• Assisting Operations Team with maintenance and upkeep of current spaces.
• Compiling, organizing and updating department data using Filemaker Pro database.
• Assist in updating and compiling department policies.
• Assisting HR and Administrative Team with day to day office management.
• Invoicing and payment processing for vendors and customers.
• Help manage volunteers for organization events.
• Assist with logistics of various upcoming projects, deadlines and events.

Qualifications:

• Organized, extremely detail orientated, focused, and have excellent skills in communication, multi-tasking, time management, and problem solving.
• Able to work independently as well as collaboratively as part of a team. A strong sense of initiative is a must.
• Proficiency in Windows and Microsoft Office Suite is required. Familiarity with Filemaker Pro preferred, Familiarity with Adobe Creative Suite, Mac OS, HTML/E-newsletters and Google Apps Suite(Google Docs) a plus.
• Has a familiarity with cultural institutions and non-profits and working in a fast-paced, chaotic, operations or administrative environment.

To apply for this position, please email cover letter and resume, with subject line: Operations Assistant, to jobs@chashama.org.