Operations Associate

Homes for the Homeless Inc. is seeking an Operations Associate to assist with the hands-on management of its Bronx family residence. Operations Associate will work closely with the facility's Administrator to ensure an efficient 24/7 operation.

This person must be an excellent communicator (written and verbal) with keen organizational and project management skills. The ideal candidate would be able to handle complex situations and multiple responsibilities simultaneously mixing long term projects with the urgency of immediate demands on the operations.

Responsibilities will include:

• Working with directors of family services, daycare, education, building operations, safety, and the family support center to promote a team-oriented environment between departments.
• Monitoring facility management and coordinating with central administration to arrange for inspections, repairs, maintenance, and purchase of goods and services.
• Ensuring facility is in compliance with in-house and regulatory policies and procedures.

Qualifications and Expectations:

• Bachelor's degree with at least 2 years of work experience
• Exceptional written and oral communication skills
• Demonstrated ability to lead, direct and manage a department and staff
• Creative thinker and self-motivated problem solver
• Organized and detail oriented with the ability to meet deadlines
• Strong interpersonal skills to build and sustain relationships with agencies and organizations
• Ability to coordinate work on multiple projects concurrently

To apply, please send cover letter and resume to employment@hfhnyc.org. Indicate the position's title in the subject line of email. No phone calls will be accepted for this position.

Administrative Assistant (PT)

Roosevelt House, located on Manhattan's Upper East Side, was the historic New York City home of Franklin and Eleanor Roosevelt and Franklin's mother, Sara Delano Roosevelt, from 1908 to 1942. An integral part of Hunter College since 1943, it reopened in 2010 after an extensive renovation as the permanent home of the Roosevelt House Public Policy Institute at Hunter College, dedicated to teaching, research and public programming in the fields of public policy and human rights. The institute provides opportunities for Hunter students to experience meaningful civic engagement and pursue undergraduate studies in public policy and human rights; for faculty to research, teach, and write about important issues of the day; and for scholarly and public audiences to participate in high-profile lectures, seminars and conferences.

POSITION INFORMATION
Roosevelt House is seeking a part-time administrative assistant to provide support for the institute's director.
Responsibilities include researching and assembling background information for meetings; updating contact information in MS Outlook and other database entry; filing; photocopying; typing and proofreading correspondence; and other tasks as assigned. The candidate should have excellent computer skills, including knowledge of MS Office, as well as strong administrative and organizational skills. The ideal candidate for the job would be a team player who is resourceful and able to anticipate the director's needs. Excellent opportunity to be part of a dynamic and growing institution.

Please email a cover letter and resume to Laura Holbrook at lholbroo@hunter.cuny.edu. No phone calls please.

Part-Time Office Manager/Administrative Assistant

Our park association seeks a highly motivated individual with organizational skills to help manage office and assist executive committee with carrying out our mission. Flexible schedule, approximately 4 to 8 hours per week @$10 per hour. Writing and phone skills helpful. Attention to detail important.

Responsibilities include keeping our database of contacts and members current (MS Access), posting content to Facebook, managing mailings, light correspondence and filing, Internet research, and assisting with events. You will receive training but should be well grounded in using Microsoft Office and computer.
Must be a self-starter, able to work alone and with volunteers, follow instructions, and be a team player. This position is suitable for someone who wishes to serve a good cause and practice multiple skills. Candidate could be retired, a recent graduate, a grad student, or a freelancer looking for additional, steady income.
If you demonstrate managerial skill and initiative, this opportunity could lead to higher pay as Executive Director.

Note: Dag Hammarskjold Plaza is located in Turtle Bay neighborhood near the United Nations. Our office is within the building of the Vanderbilt YMCA on East 47th Street, Manhattan.

Email resume and a short paragraph connecting your skills with the job description. Be sure to include why you are interested in this position and any volunteer, intern or paid experience that applies.

email: editor.hersh@hammarskjoldplaza.org

eLearning Assistant

KDS (http://www1.kdsi.org) is seeking an Administrative Assistant to support the daily operations of our Online Professional Development programs. Candidates must be highly organized, exceptionally detailed oriented, demonstrate impeccable writing skills, and maintain a positive attitude in a dynamic environment. This is a part time position (negotiable schedule, beginning immediately) that reports to the Implementation Manager.

1. Provide Administrative Support



The individual in this position will manage enrollments and registrations for KDS courses. The Administrative Assistant will collect enrollment data, maintain records of learners enrolled in courses, and ensure that learners are set up in the KDS eClassroom. The individual in this position will also assist with grade reporting. The Administrative Assistant will generate weekly reports for the Implementation Team and maintain and update logbooks utilized by coaches.

2. Coordinate Learner Communications

The KDS Instructional team sends ongoing communications to all learners enrolled in online coursework. The individual in this position will manage the content and distribution of these emails. The Administrative Assistant should be comfortable coordinating large amounts of data and meticulously tracking learner communications.

This is an entry-level temporary position with the possibility for growth.

Primary Responsibilities

• Input data into company's proprietary database
• Research and verify participant information and maintain records
• Coordinate, deploy, and track learner email communications
• Manage and maintain spreadsheets and other documentation

Necessary Qualifications and Background

• Bachelor's degree required
• Superior attention to detail and strong organizational skills
• Ability to manage multiple tasks concurrently
• Solid technology background
• Expertise in Microsoft Excel, Outlook, and Word
• Excellent communication skills, written and oral
• Demonstrated ability to work collaboratively with others
• Dependability – consistently meets deadlines
• Interest in educational professional development

How to apply:
Interested candidates should send their resume or CV and a cover letter that details their qualifications and suitability for this position to accounts@kdsi.org.

This is a part-time temporary position, 3 days a week, and will be located at our office in the Financial District in Manhattan.

Operations Assistant

chashama, an NYC-based arts non-profit, is seeking an Operations Assistant to be an integral part of chashama's mission to provide NYC artists with the "space to create". The Operations Assistant will assist with the operation and maintenance of our spaces and with the daily administration of a non-profit arts organization. The assistant will be working closely with chashama's Operations Team and Office/Project Management.
Responsibilities include (but are not limited to):

• Getting supply and work order quotes, ordering and distributing supplies/keys for venues, and contacting vendors for deliveries and work order status.
• Organization and inventory of equipment, artwork and supplies.
• Assisting Operations Team with maintenance and upkeep of current spaces.
• Compiling, organizing and updating department data using Filemaker Pro database.
• Assist in updating and compiling department policies.
• Assisting HR and Administrative Team with day to day office management.
• Invoicing and payment processing for vendors and customers.
• Help manage volunteers for organization events.
• Assist with logistics of various upcoming projects, deadlines and events.

Qualifications:

• Organized, extremely detail orientated, focused, and have excellent skills in communication, multi-tasking, time management, and problem solving.
• Able to work independently as well as collaboratively as part of a team. A strong sense of initiative is a must.
• Proficiency in Windows and Microsoft Office Suite is required. Familiarity with Filemaker Pro preferred, Familiarity with Adobe Creative Suite, Mac OS, HTML/E-newsletters and Google Apps Suite(Google Docs) a plus.
• Has a familiarity with cultural institutions and non-profits and working in a fast-paced, chaotic, operations or administrative environment.

To apply for this position, please email cover letter and resume, with subject line: Operations Assistant, to jobs@chashama.org.

Business Office Associate

Blue School is currently accepting resumes for a part-time Business Office Associate. The Business Office Associate assists in the administration of the financial/business functions of the department and reports directly to the Controller. Tasks are generally related to using computer software to administer account payable, accounts receivable and administrative support.

Responsibilities:
The Business Office Associate will assist with Accounts Receivable by receiving, reviewing and coding all vendor invoices, processing payments through data entry into QuickBooks Accounting System, and maintaining effective business relations with vendors.

This position will support Accounts Payable by maintaining an accurate billing system, assisting with reconciliation and verification of revenue, preparing and distributing invoices, and will also prepare and make bank deposits.
Administrative tasks include the maintenance of financial systems, data entry, creating reports and the ability to copy, scan, fax and email documents.

Experience Requirements:

• Bachelor's degree or equivalent
• 2-3 years of relevant experience in similar function
• 2-3 years experience working in an independent school or non-profit a plus

Knowledge and Skills:
The ideal candidate is self-motivated with a positive energy, and a customer service orientation. This person must also have the ability to speak, read and write fluently in English and be able to effectively communicate with others. Must be proficient in the use of QuickBooks, Microsoft Word and Excel, be highly organized, a good decision maker and problem solver, and have the ability to juggle multiple responsibilities in a collaborative work environment that moves at a fast pace. Proficiency with Senior Systems or other database experience is desirable.
This part-time position is available immediately, and will be required to work 2-3 days or 20 hours per week.

 

Please send a cover letter and resume to hr@blueschool.org.