NY HIstorical Society - Administrative Assistant PT

The Administrative Assistant will report to the Vice President for Communications. This person will handle all administrative duties for the Communications Department. The ideal person for this position has excellent administrative skills and an interest in a career at a cultural institution.

Responsibilities:

• Provides day-to-day administrative support for the Communications Department which includes filing, answering phones, ordering supplies, copying, organizing materials, scheduling and other administrative duties.
• Maintain the Communications Calendar, a department wide calendar that outlines changes and updates to digital signage, E-Blasts and home page banner and well as actual meetings and appointments.
• Will occasionally attend Logistics meeting and report to the department members on discussions that are relevant. Also represent the department's needs in regards logistical, space and scheduling requirements.
• Handle photo research and with other internal departments to obtain photos and other digital images.
• Supervise C-SPAN crews when they are filming in the building. This includes answering questions, troubleshooting problems and liaising with building staff members.
• Keep all mailing and contact lists up to date
• Compiling news clips and maintaining clip book
• Manage databases
• Maintain proper levels of promotional inventory
• Will work on small research projects
• Provide back-up administrative support for President and CEO's Office

Qualifications:

• Highly organized with the ability to prioritize multiple assignments
• Ability to work in a fast-paced, deadline-driven environment
• Exceptional verbal and written communication skills
• Proficiency with Microsoft Office necessary. Must have a strong working knowledge of Excel, Word and Power Point.
• A self-motivated learner
• Detail-oriented with high standards for accuracy
• Desire to take on challenges
• An interest in Museums and History very valuable
• Intellectual curiosity

This 25 hour per week part time position and the salary is $19/hour.

For consideration please send cover letter and resume to hr1@nyhistory.org. In the subject line please reference the job title. The New-York Historical Society is an Equal Opportunity Employer.

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